Executive Assistant
The Upright Project
Administration
Helsinki, Finland
Posted on May 20, 2025
Upright is looking for a sharp and service-minded Executive Assistant to support our leadership team. Upright is a rapidly growing impact data company on a mission to make it financially more attractive to run a net positive company than a net negative one. Since 2017, we’ve been committed to delivering science-backed, credible data on companies’ real-world impacts to help businesses, investors, and customers make better decisions. Now we’re looking for someone who thrives on bringing clarity and structure to a fast-moving environment, someone who keeps the trains running on time, spots what needs to happen next, and takes pride in helping others do their best work.
This isn’t your typical assistant role. We’re not looking for someone to just follow instructions, we’re looking for someone who gets it. Someone who understands what makes a leader’s life easier, has a strong sense of what’s important vs. what’s noise, and thrives in a fast-moving environment where things change quickly.
You might have some experience as an EA, or a lot, but what really matters is your ability to stay one step ahead, solve problems before they escalate, and keep things moving. You’ll manage schedules, juggle priorities, and keep our leadership team focused by making sure everything behind the scenes runs smoothly.
We’re a small, hands-on team that values reliability, common sense, and momentum. If you naturally step in to take care of the details others overlook, love bringing structure to chaos, and get satisfaction from enabling others to do their best work, you’ll feel right at home here and we’d love to hear from you!
YOUR RESPONSIBILITIES:
- Managing scheduling and administrative workflows for the leadership team
- Coordinating meetings, preparing agendas, and handling external communication
- Organizing travel and logistics for leadership members
- Providing high-level administrative support, including handling expense reports and project coordination
SIGNS OF BEING A GREAT MATCH FOR THIS ROLE INCLUDE:
- You have some experience in an Executive Assistant, team assistant, or similar role
- You are a fast learner, thrive on ownership, and aren’t afraid to figure things out
- Have excellent organizational skills with attention to detail
- Have strong common sense and make practical, grounded decisions
- Enjoy helping others and naturally take initiative to make things run smoother
- Have worked in a startup or other fast-paced environment
- Are fluent in English; Finnish is a plus, but not required if you know how to use AI and digital tools well
WHAT WE OFFER:
- The chance to work with one of the most inspiring and genuine CEOs you’ll ever meet, someone who values your judgment, respects your time, and makes collaboration a joy
- A chance to join a quickly growing and highly ambitious impact SaaS company with a mission that matters
- A fun and kind team with exceptional people who care about what they do
- Flexibility, responsibility, and plenty of room to grow as we scale
- Competitive compensation and a comprehensive healthcare package
Location: Helsinki, Finland.
Deadline: Candidates will be reviewed on a continuous basis and the role will be filled as soon as the right person is found.
Read more about us from our Careers website!
If you have any specific questions about the role, you can contact us via email at recruiting@uprightproject.com.